What is the best way to handle payroll changes during an merger or acquisition?

Managing payrolls during an acquisition is a tough task because there are many things to consider before outsourcing your payrolls. Payrolls have a significant part in the organization because it would determine the feasibility and the impact that it creates on the expenditure of the company.

 Many decisions would change during an acquisition or a merger because new managers and CEOs would want to tighten things when it comes to financial matters and improves the productivity. When it comes to payrolls, Mostly the Payroll decisions are made by the HR Departments, Payroll Managers, and CIOs.


  • Assess the payroll

When there is an opportunity to purchase a new payroll system, you must thoroughly analyze the functions of the new payroll and compare them with the old one. You can compare them by assessing the features, ease of use, its ability to integrate with different software, customizability and other requirements based on the company.

  • Retrieve every payroll data

The most important duty when there is a need to change the payroll, one must copy all the valid information from the previous payroll carefully and transfer them to the latest one. The new payroll must be able to integrate with the old one so that all the valid information is transferred securely. Even if a minute detail is mismatched, it could cause the company a fortune.

  • An HR’s role during acquisition

Time is significant during transitions because it would become challenging when payroll software is changed during financial year endings of banks. You could at least use both the new and the old software simultaneously and wait till you find any glitches in the software. If you see any, you could use the old software. If you do not find any errors, you could go for the new payroll software.

  • Have a finite plan

The most important resource needed for a successful payroll transfer is to have an idea and strict to it. The deadlines and the timeframes can be made to complete every task be it small or large.

  • Inform the employees’

Changing a payroll software also involves employees’ in an organization because they also have to migrate to a new software entirely. Inform the peers about the transition and give them enough training on the latest software and provide them will all the other intricate details. This would allow a smooth transition.

  • Organization Strategy

Companies have different strategies to maintain which have been derived from a lot of insights and improvements of previous methods. The software must also comply with the organizational strategy like following prescribed methods from recruitment to retirement. This would be an added advantage if the payroll gels along with the company.

  • Technology Strategy

The software must be very sophisticated in design but very easy to use, or else it would take a lot of time to understand the software. The payroll must be able to adapt to every need of your company like a shoe. This would reduce the time for training and also improve the workflow of the software.

  • Who controls the data

The data in a payroll software contains very sensitive information and must be given authority only to few managers and administrators of an organization. Few payroll software has a finite structure of giving power to specific candidates of the company. A flexible payroll allows only managers and the other required personnel to view your information.

  • Ensure the software commits to payment policies

There are different tax laws and different payment systems. When you file the wrong tax payment, you would be entitled to pay massive penalties. Before moving to new software, ensure that it complies with the payment policies of the company and the country alike.

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For more information on any other time-saving features that HR2eazy has to offer, feel free to get in touch with our Payroll Malaysia support team at any time. We seek to provide a delightful online payroll solution for SMEs, start your payroll journey today with us!



EMERGENCY LEAVE – HR2eazy’s new feature

 In Malaysia, specific leave standards must be maintained to run an organization successfully because if they are not met, it affects the productivity of the company and also causes a pay cut for the employee. The leaves are categorized differently, and the leave slab also is created uniquely for every company based on different requirements.

 For example, maternity leave is given to women when they give birth, has a slab of about 60 days along with many other requirements. The other leaves are Unpaid Leave, Paid Leaves like sick leave, medical leave, marriage leave, maternity leaves, paternity leaves, annual leaves and much more based on different requirements.

 Emergency leave

There would be a time when there is an immediate function to attend to or a sudden demise in the family or your friend’s circle which needs to be accompanied to or even an urgent appointment with the doctor. Employees’ would not be able to serve the notice for the leave to be taken earlier.

Companies mostly do not allocate or entertain emergency leaves because they have a strict schedule which must be followed to complete the given projects. Even though companies grant leaves during immediate circumstances, it is not excellently documented. These leaves also are unaccounted for and cause loss of pay in the employees’ salary.

HR2eazy payroll Malaysia understood the problem caused due to immediate leaves because it restricts the company to work with lesser employees’ for the day which also reduces the productivity. To avoid this, HR2eazy leave management module has come with with a new Feature- Emergency Leave.

emergency leave

When there is an immediate circumstance which has to be attended to, Emergency leave can be applied with the permission of approving authority. These leaves fall under either Unpaid Leave or Annual Leave to make things simple and thus does not cause any disruption in the functionality of the organization.

The administrator can categorize these leaves as Unpaid or on Annual Leave based on the company’s criteria. HR2eazy provides this facility if the employee entirely uses annual leaves, the emergency leave can be marked under Unpaid Leave.

Replacement Leave

Employees’ have to work for extra days to complete the given work or project on time, making them work on weekends. The employees’ are to be given leaves in the future so that they would be able to spend time for themselves.

Employees’ can either be compensated for their extra work by being paid extra or be given a replacement leave for their commitment.

These leaves do not affect the productivity because they have already spent time on completing the given work. HR2eazy has come up with Replacement Leave feature so that the leave is balanced for the commitment given earlier.

With these two amazing modules by HR2eazy, companies can seamlessly run without any hindrance with to the productivity. HRs can calculate the leaves without any external factors confusing to calculate the pay for the employees’ caused due to replacement leave or emergency leave.

To know more, visit http://www.hr2eazy.com to understand how our HR and payroll software works to give better control of your organization.

Why use Organizational chart for a startup

Every startup has a problem of allocating work to every employee. The work structure of a more significant organization differs from that of a large organization. HR departments are supposed to come up with many rigid plans to define the company and its employees’. One of the most important tasks they encounter is to create the organization chart for the company.

An organizational structure creates a system to create equal opportunities for every department in the organization and provides a sense of belonging. Every position in the company is allocated with specific authority and other vital functions. Here are a few reasons why your company should have a finite organizational structure for a seamless functioning of the company.

organization chart

Succession Planning and Career Development

  • Building highly functional teams

Every employee is different from the other having different capabilities to showcase. It is imperative for the manager or the HR department to understand this a place them in teams with like minds. Employees’ would be able to work closely with the other members of the team. When the team has a clear vision and an understanding of how to take down the issue, projects would be a breeze with the best output.

  • Define relationships between employees’ and other functional groups

Clear communication is very much important between teams and other employees’. Your company could reach great heights by communicating coherently. This would avoid unnecessary misunderstanding and other problems. This is where teams would use exact words for communication because a wrongly misinterpreted word could cause the entire project to fail in your company.

  • Assess workloads

The other important duty is to assess the workloads of every individual and as a team. Every employee must be evaluated to allocate different roles in the company successfully. Teams would work in full capacity bringing in more productivity because teams would understand the complete requirement of the given function and perform precisely.

  •  Re-Establishment of Firm

Any company does not entirely depend on the word today because they would be working for the future. With a designated organization chart, you could calculate salary, essential tasks to be managed, key point indicators and much more significant roles. It would give you a better picture of handling teams when you are planning to open a new branch or another site.

  • Establish hierarchy and work structure

The hierarchical structure is not only to determine the roles in an organization but also to provide transparency. This would avoid misunderstandings in the roles and give a bright idea about the functions to be performed in the company.

The relationship between every department can also be correctly stated so that managers can contact the necessary department for effective communication improving the collaboration of the company.

  • Help determine competency

Since different functions need to be performed, organization charts help employees’ to measure their contribution and also understand their growth in the company over time. This would also help employees’ gain ownership and improve their performance for maximum productivity in the company.

Employees’ would stay motivated and would stay longer in the company by increasing the work engagement. The HR teams would be able to distinguish performers belonging to different teams like underperformers and over performers.

  • Create expert allocation and analysis

There is a need for experts for different positions performing tasks more than what is required. Managers and the HR departments must understand the requirements of the company and create posts that fulfill every business requirement. Expertise budgets can also be made to channel every position in the company for better functioning.

  • Updating the structure provides more opportunities

Since the roles in the company keep developing every day due to the requirement of the projects, so does the position in the company changes. If the organizational structure is updated from time to time, this will give opportunities to employees’ to learn more other than their designated duties and would give the company a talented workforce capable of performing varied tasks


HR2eazy Payroll Malaysia


What are the employee background checks that are followed in Malaysia?

It is never enough for an employer to make background checks whether the employee has all the existing experience or not. Malaysia always follows a strict Equal Employment Policy which allows companies to have a versatile workforce irrespective of their background.

If one is thinking to hire new employees’ for your company, there are many things to look for in an employee. One would never know what happened to their previous employer, have they ever gone to prison and other relevant details which could ruin the reputation of the company.

Since every company has different rules and requirements of their employees’, which are mostly based on their businesses, the background verification process is a rigorous one because there is a need for authenticable information about the applicant.

Moreover, it is not only researching whether the applicant is reliable at work, but the background checks are also sometimes intense where companies check for the conduct of the person and many other intricate details which would allow employers to understand whether the incoming person would be a cultural fit for the company.

best compensation plan-HR2eazy

Education Degree Verification

Some work requirements involve skilled laboring such as in engineering, medicine, accounting and so on. Since these jobs hold technicality very much in their work involved, companies do ask for valid education certificates to authenticate the experience of the candidate.

Employment Verification

Gaps on your resume: Gaps either due to studies or you took out a whole year due to any diseases or other personal reasons. In any case, selection representatives over the globe have issues and regularly don’t waitlist competitors with gaps in their work experience. Consider the possibility that somebody was worn out and needed a break to revive. One must always analyze the resume and understand whether the reason for the gap is a valid one or not instead of rejecting the resume without a questioning session to the employee.

Matching abilities:

Companies hire employees’ based on the similar interests in the workplace. When the companies expect of a certain quality and found to be non-existential while background check, companies do not accept them. They are feeling the loss of a few aptitudes at work would not allow the employee to give their 100% and this implies enrollment specialists do not shortlist such candidates. On the off chance that an individual has many aptitudes, he can take in extra abilities required for the activity. Dismissing applicants in light of this is plain dumb.

 The absence of Industry Experience:

 Some administrators emphasize the recommended industry experience. This is to understand the previous experience of the employee and match them in a place that would be beneficiary for the company. However, selecting a candidate from another industry or a fresher bodes well, as it brings a new or alternate point of view and might utilize those prescribed procedures of another industry may help.

 Not the correct degree:

Certain occupations require certain sort of degree. A product specialist ought to have contemplated something identified with programming.  Applicants regularly get expelled from short recorded on the off chance that they do not have that particular degree.

 An excessive number of short employment:

Not having spent much time in one job makes HR bodies or selection representatives bit doubtful about a competitor’s soundness and their willingness to work for a more extended period.

Criminal Records Search

This mostly is not checked for the entering employees’ until it is mentioned about in the form or the resume. The criminal record search would allow the companies to understand the type of crime that has been committed by the individual. Companies can acknowledge some petty crimes and allow them to work for the company. Some individuals would have criminal records which would not allow them to work for companies.

Companies in Malaysia are searching Even some other records for a firm background check. Some industries require such records for the effective functioning of the organization. Some of them are Bankruptcy record Search, Passport validation for immigrants, Professional reference check, Motor vehicle record, and much more varying on the requirements of the companies procedures.

Malaysia also maintains a standard which does not involve any racial advantage or disadvantage in a company by setting up some norms to help the working community.

EEOC-Equal Employment Opportunity Commission

In all cases, make sure that you are treating everyone equally. It is illegal to check the background of applicants and employees when that decision is based on a person’s race, national origin, color, sex, religion, disability, genetic information (including family medical history). For example, asking only people of a particular race about their financial histories or criminal records is evidence of discrimination.

Malaysia Competition Commission

The Malaysia Competition Commission was founded in 2011 to enforce the competition act. It safeguards free and fair competition in commercial environments like private firms for the benefit of consumer welfare, improving the efficiency of the company and developing the economy of Malaysia to a better standard.



What are the Perks of having a payroll for your start-up company?

Everyone would have gone through this phase by now or even have thought about it: Whether to do business or go to work? That, you would have to decide by clearly analyzing whether you would be able to cope up with the business lifestyle. It is always considered to think a million times before starting a business because once you do decide that a company would be a better option for you, your complete concentration must be on it or else there would be many problems that come along with it.

 It is an intense and the most exciting situation a person can face because it would utilize your brain to the maximum extent. If you go to work, you work for a typical 7 to 10-hour shift. However, in the same case of a business, you spend all the waking hours.

 There might be many departments which should be concentrated on to streamline the entire functioning process. However, the one department that which requires high supervision is the payroll and taxation department. It’s something very vague to understand, that’s why we hire HR’s and managers to handle the calculation part of the business.

The problem in a startup is that you would not have enough resources to pay a bookkeeper. In this case, it would be better not to calculation son your own and give your trust to payroll software. A payroll software would take care of your entire organization and would leave you with no errors during the processing.

Here are few of the reasons every startup should consider before making other decisions.

payroll for your start-up-HR2eazy blog

Avoid making mistakes

Calculations are very integral and could also cost you a lot if there are any errors in your calculations. You could try an Excel or something similar to it, but there are no guarantees that the calculations would be error free. You could very well go for a payroll software in this situation because it would streamline your entire data and do all the estimates for you instead of you doing it.

No need for expertise

To perform calculations for an organization’s, one must be an expert on calculations. If you do own a payroll software, you could do it yourself. There is no requirement for prior training to handle your payrolls. You could save much time on calculations and would be able to keep a lot instead of hiring a payroll manager.

Lots of time saved

Just ask any store manager or an HR about how much time does it take to perform all the calculations for a company. Their answers would typically consist of lots of hours till the final payroll. If a team of HR professionals takes so much time to control the salaries and other intricate matters of the organization, your startup could take more time than ever. If you go for payroll, you could very well handle the entire organization, no matter how big and save a lot on HR expenses.

Run the company more organized than ever

You would have a plan to control your functioning and your expenses. However, when you start working on it, there are more chances for you to be disorganized because there is not a specific flow of your business undertakings. A payroll software not only takes care of numbers for you but also streamline the entire working of the company coherently and drive you towards better productivity.

Pay accurate taxes

Any business would have to pay the government taxes. Many entrepreneurs try to overdo by doing all the required calculations on your own to save some extra money. In this case, there are chances for errors to occur. Mistakes are a small part of our lives, but the government does not take it that way. You would have to pay any fines, and that would turn your profits to nothing.

Since tax compliances tend to change now and then, there are more chances for errors to happen. The only way for you to stay compliant is to view the tax changes every time, and this would take more time than ever.

Instead of saving money on tax filings, you could very well go for a payroll software because it would handle every data of yours carefully and bring out a whole sum which is free of errors.

Would be aware of the actual tax payments

This would be an added advantage for you. Instead of just handing out the tax money and not knowing anything about it, by streamlining your tax payments, you would be able to understand the changing market and use it well for your developing business.




How secure will be your personal information after GDPR regulations?

We are definitely in the age of Information where every detail can be used for or against you. To avoid all these problems. The UK has created a set of regulations that would allow companies to use parts of customer’s information instead of stealing information completely.

There are a lot of norms that must be followed to protect the identity of the customer like their data like e-mail addresses, contact number, credit card information and much more. Since many companies have websites these days, this critical information can be leaked and be used to the advantage of hackers, and many other misappropriates.

Just take for instance when you are looking to buy dog food and close the webpage, you might still be able to see advertisements on other websites regarding the same. Many people’s privacy becomes at stake when your personal information is rotating the internet without your knowledge.


What is GDPR?

General Data Protection Regulation. It is most probable to create guidelines which allow customers to access company information through websites or mobile application without giving away their personal information.

Here are some of the guidelines which GDPR has proposed to seal all the customer information.

The GDPR contains a commitment that individual information ought to be handled in a way that guarantees the proper security of unique details, including for forestalling unapproved access to or utilization of different data and the gear utilized for the preparing. Along these lines, the controller or processor ought to assess the dangers innate in the handling of individual details and execute measures to moderate those dangers.

GDPR Guidelines

Data Provided

You may give us information about you with your consent, for instance:

  • Through Contractual understandings
  • By filling in a form or sending us an email
  • Marketing reactions

This data might be personal, professional, business or identified with your legally binding history with us. You may give us your information for legitimate reasons, for example, to go into an agreement with us, when you are purchasing products or administrations from us, or when you are thinking about these alternatives.

Data provided by customers

If you visit our site or member communities, we may naturally gather data about you, for instance:

  • Technical data
  • IP addresses
  • Information about what sort of gadget you use to associate with our site
  • How you interact with our site.

Data we get from different sources.

We may get data about you if you utilize any of alternate sites we work, some other administrations we give, or from our business associates trained to gather data for our benefit. We additionally work with outsiders, including, for instance, business associates, sub-temporary workers in specialized, installment and may get data about you from them as a significant aspect of the administration we give you, or for legitimate reasons.

How We Use Information We Collect

Compliance with our Privacy Policy

We utilize the data we gather just in compliance with this Privacy Policy. Clients who buy into our Services are committed through our concurrences with them to follow this Privacy Policy.

We never sell individual data.

We will never pitch your Personal Information to any outsider.

Utilization of individual data notwithstanding the utilizations distinguished somewhere else in this Privacy Policy; we may utilize your Personal Information to:

● enhance your perusing knowledge by customizing the Websites and to improve the Subscription Service

● (b) send data to you which we think could bear some significance with you by post, email, or different means

● Send you marketing information identifying with our business or the organizations of deliberately chose outsiders which we think might bear some significance with you.

We may, every once in a while, get in touch with you for the benefit of outer business accomplices about a specific offering that might bear some significance with you. In those cases, we don’t exchange your Personal Information to the outsider. What’s more, we may impart information to trusted accomplices to get in touch with you because of your demand to get such interchanges, enable us to perform the factual examination or give client support. Such outsiders are precluded from utilizing your Personal Information except for these reasons, and they are required to keep up the privacy of your data.

Utilization of navigational data

We utilize Navigational Information to work and enhance the Websites and the Service Portal. We may likewise use Navigational Information alone or in a blend with Personal Information to give you customized data about Solar.

Client testimonials and remarks

We post client testimonials and comments on our Websites, which may contain Personal Information. We get every client’s consent before publishing the client’s name and tribute.


If you leave a remark on our webpage, you may select in to save your name, email address, and site in cookies. These are for your benefit with the goal that you don’t need to fill in your subtle details again when you leave another comment. These cookies have a cache memory which stays for one year.

If you have a record and you sign in to this site, we will set a temporary cookie to decide whether your program acknowledges cookies. This cookie contains no individual information and is disposed of when you close your application.

When you sign in, we will likewise set up a few cookies to spare your login data and your screen show decisions. Login cookies keep going for two days, and screen choices cookies keep lasting for a year. If you select “Remember Me,” your login will endure for two weeks. If you log out of your record, the login cookies will be removed from our database.

Unconfirmed Violation

The DPA will have an assortment of investigative forces to see whether infringement exists or not. To research a conceivable breach, the DPA can arrange the controller and the processor to give any data it requires to the execution of its assignments. The DPA may additionally ask for access to every individual datum and all data necessary for the implementation of its undertakings.

Confirmed Violations

If the DPA reasons that an infringement has occurred, there are a few measures available to it. The slightest meddling measure is the likelihood to issue censures to a controller or a processor where handling tasks have encroached arrangements of the GDPR. If a reprimand is not adequate, the DPA may likewise arrange the controller or processor to carry the handling tasks into consistency with the arrangements of the GDPR. Information-driven associations or associations that must procedure information as a component of their plan of action can be severely affected if compelled to erase every one of their knowledge because of consistency infringement.

These are the most important rules and regulations when it comes to GDPR guidelines. If you need more information about your privacy, ask the website or service about the details of your viewing.

HR2eazy is a payroll software with the most comprehensive modules giving you the capabilities to control your entire organization. At present, HR2eazy is the most affordable payroll software in whole Malaysia with more features like Payroll Management, Attendance Management, Recruitment Management and much more. For more information, please visit http://www.hr2eazy.com and give your business a new lease.

Cybersecurity strategy for small businesses

Every business is unique in its way when it comes to its products and also its customer reach. Since most businesses run on computers, there are much cybersecurity threats to every business owner because it would be easier to break through a simple server and steal your inventions.

 cyber Security-HR2eazy

To avoid this, every business must have trained professionals on saving your company information from potential threats.

  •  Create a cybersecurity policy

Mostly new businesses do not concentrate on the cybersecurity because they consider it as an unwanted expense. By creating a cybersecurity law, you and your company can get trained in it and control your entire organization as a professional. Also, try attending programs for small businesses in your country to understand businesses with a 360-degree view.

  •  Make backup copies of your data

There might be many documents to maintain in the office, which if lost would hurt the company big time. To avoid these data loss, make a continuous backup of all the valid documents in the office. The best would be to make three individual backups because you would always have the other two.

  • Secure your wifi networks

There was a time when customers never trusted wifi because it would be easier to hack into and steal all the information. However, with today’s technology, with mobile phones and tablets on the rise, create a wifi network strong enough so that no one would be able to bypass its security.

  •  Limit employee access to data

The office environment which consists of the computer and the network along with it must be limited when it comes to access. Only the employees’ must be given access to the network because this would ensure no data loss and you would be able to track every data loss from any device.

  •  Have hard passwords

This is so basic. We all know that a secure password is like a platform ticket for data security. By creating complicated passwords, your network becomes tough to crack and allows no loss of data outside your office premises.

  •  Firewall security

Many companies are aware of the threats involved in the cyber world and understand the need for external firewall security. However, today, there is also need for internal firewall security which does not allow any breaches from any direction. Install firewall security even if employees’ do work from home.

  •  Try Cybersecurity Insurance

If your company focuses on creating products in computer networks, then it goes without saying that it would be best to hire insurance capable of understanding the need to protect every data in your company. By having cybersecurity insurance, your company has total freedom of using the office network without the worries of it being hacked.

  •  Have a mobile security plan too

Since many employees’ do own a mobile phone, it would be easier to access information from mobile phones itself. So, it would be better also to have a plan which supports cybersecurity even for mobile devices because this would not allow hackers to get into your data.

  •  Email security

Since most of the information is transferred through emails in the business world, they are also prone to cyber threats. A single virus mail can compromise your entire network security and allow data to be used by hackers.

  •  Make secure Payments

Most payments are made through online portals and gateways. Just by a single stroke, all the payments made could be compromised. Even though many banks have private portals for secure payments, it is imperative to have a reliable security system so that no payment leaves the company.

  •  Create multi-factor identification

Even a single security mistake made by you or your employee could collapse your entire data. By creating a multi-factor identification system, it becomes tough for hackers to access your data. Try to create more than two or three systems to authenticate your office information.


Payroll Malaysia