How to manage work place stress

 When it comes to working in a company, a place where much handling takes place to meet due dates and other criteria, the workspace would turn to a stress space if not handled well. To control your environment, one must perform all their duties for a stress-free environment.

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Here are the below reasons that do cause problems in the office structure. Since everyone in the office is different, everyone should be given special care during communication, or else there are possibilities of you facing conflict in the office which would cause great misery.

CAUSES FOR STRESS

The level of pressure experienced relies upon the working of two defensive physiological components:

 Alarm Reaction

 At the point when faced with risk to our wellbeing, our first reaction is physiological excitement: our muscles contract and breathing and heart rate turn out to be faster. This serves us well when the risk is the proverbial bull in the field surging towards us. We either battle or escape. The present-day dangers tend to be more mental—for instance, unjustified verbal assault by a predominant at work. It is typically not socially worthy to act by “battle or on the other hand flight,” and an elective method for communicating the resultant enthusiastic and physical vitality is required.

 Adaptation

The second versatile system enables us to stop reacting when we discover that boosts in the earth are not anymore danger to our wellbeing. For instance, when we initially invest energy in a house close to trains, our reaction to trains plunging past is to be startled, as portrayed previously. After some time, our response decreases. If this procedure does not work, we would, in the end, fall from physical wear and tear, and mental depletion.

Stress are some things which are not discussed in the office because it relates to the spiritual self and people are mostly not comfortable to talk about their mental state to others. By not people addressing this, people handle stress at various levels which could cause problems in certain situations.

 Here are a few ideas which would help you out to cope stress in the office.

 Realize yourself

It is imperative to understand oneself their trigger points and their attitude towards problems. This is not to know how people would react to a situation, but to understand the entire office system and engage in a case where no problem comes in your way.

 Complete given work on time

Every company runs on a strict target and must be focused to achieve those every time. Managers would not be in a position to entertain you if the work has not been completed on time. Moreover, since managers are the handling committee, they would force you to finish the job on time.

 This would push you to your limits because you would feel like your manager would be annoying you every time to finish a job. There may be many distractions around us, but ensure that you complete your work on time, so the manager’s problem does not arise anymore.

 There are things beyond your control

You cannot expect a peaceful environment everywhere around you because that’s not how life is. There are some situations which could go out of hand, and one must be in a position to handle them. When these situations arise, think like a rational person and analyze things around you. This would allow you to view with a birds-eye view exhibiting a 360-degree view of every problem and this would let you give the best solution to the exact problem.

 Establish boundaries

Every person on this planet is bound to have certain limits where no one else would be allowed to enter their personal space. By establishing boundaries for your area, you stay on the bright side because no employee would want to get the wrong side of you.

 Don’t go for lesser salaries

A workplace is a place which pays you for the skills you own, and there is always a market value for every position in your area or state. If you worked for lesser salaries, it would give your mind a conflict of interest not allowing you to concentrate on your work continuously.

 We go for less paying jobs to sustain our lifestyle, but this would turn adverse upon hearing your friends pay for the same role. Always go for a company which pays you according to business standards so that you can concentrate on your work and not on the pay anymore.

 Control your multitasking abilities

Even though multitasking is said to be the way to cut time and do more work, it brings in inefficiency along with it. In today’s timeline, there is need to perform multiple tasks, but if you could focus on the work at the moment, you would be able to achieve with much accuracy.

 Talk to your friends

Friends are always there to help you in any situation. Just explain these to your friends, and you could expect an understandable explanation to all your problems. Even if you do not receive any solutions, only by exhibiting your pain would be able to remove the hatred from you.

 Have enough sleep and have food

This may sound simple as you read. However, these are the two main reasons which lead to many problems. By not having adequate sleep and food, you might be very vulnerable to problems and would tend to create issues out of thin air.

 Listen to music

This might be too consulting, but music does allow to calm your senses and give you a rebirth kind of phase when you listen to good music. This would be a game changer and would allow you to innovate in work rather than being less involved.

 Stay organized

Every work has the best method to solve queries. By analyzing every solution to the question, you could create a solution box which could handle most of the situations, instead of searching for the same answers you studied about earlier. This would save you much time because you would have answers to most of the questions beforehand.

 These are just a few methods to understand the stress and give a better solution to it. There are many other alternatives to cope up with this and lead a happier and focused life. One of the essential traits to avoid stress is to hold on patience because it only relieves you from any other pain in mind.

HR2eazy is a payroll software create to reduce the work pressure of the HR functionalities of every company. By using HR2eazy, you could streamline the HR processing of any company like Payroll Management, Inventory Management, Travel Management, Recruitment Management and so on and also allows your company to concentrate on more important matters like improving the business and much more.

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Best budgeting structure for a company – To create an impact on the customers

Even though there are many companies which aim to produce different products and services, there must be a stable and liable budget structure which would be able to take care of all the financial costs to the company. WIthout having a final composition, it would be difficult to move forward because of most of the time without a definite structure; there could transfers which could not match the incoming cash flow.

 The company should also be ready to create a budget which would allow the company to see through the future with short-term and long-term goals. The budget also gives you clean access to records which provides a clear picture of the expenditure of the company.

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 STEP 1: DETERMINATION

 DECIDE ON WHAT YOU HAVE

Every business begins with the budget and the energy that can be added to develop a business. If your investments are going to be low or experimental, it would be better to set up a budget with the available resources.

 If you do believe that your business is going to be the next big thing every person on this planet would want for, there are all reasons enough to go for higher expenditure rate to prove what your intentions are made of.

 ANALYZE ON HOW MUCH YOU ARE GOING TO MAKE

 FIXED COSTS

The fixed cost section includes every cost incurred with expenses which should be accounted every month. This budget would give you a clear picture on the materials you need, the staffs required for the job, the required inventory for it like air conditioners, laptops, and so on like room rent if any and much more.

 This section must be given much preference because it is what mostly accounts for the 80% expenditure of the company in a single month.

 VARIABLE EXPENSES

Mostly the variable expenses would change every month due to different circumstances like commissions, advertising, transportation, printing costs, wages of employees’ and much more. By calculating these expenses accurately, you would be able to view the cash flow of the company.

 SINGLE TIME EXPENDITURE

These are the unforeseen expenses that must also be allocated in your budget. Some of the costs are damages to your equipment, new inventory expense and much more. If the financial credits are not maintained, it would be tough because you would need to arrange it all of a sudden.

 STAGE 2: CONTROL EVERY EXPENDITURE

 Track and prioritize your expenses

As your business begins, you must keep track of every payment made per month. With this calculation, you would be able to find the inconsistencies in your expenses like unwanted inventories or raw materials, need for new accessories and other essential costs so that there is no waste of money.

 Automate your calculations

With the help of technology, there are automated resources where every calculation needed to be made can be performed with the help of payroll software. By approaching this method, the possibility of errors to occur is very rare. This would allow you to focus more on improving the business rather than performing calculations, which sometimes is a time involving the process.

The second reason there is the need for a payroll software because when you are starting a business, you would have ailed for sources from banks or other savings. By tracking accurately, payments can be made in the right amounts without any extra payment. By using advanced payroll software, you can automate salary expenses, pay certain taxes and much more be providing more time by avoiding manual calculations.

HR2eazy is the most advanced and the most affordable payroll software in entire Malaysia aimed to reduce the work pressure of every HR function by creating comprehensive solutions. We provide you with modules like Recruitment Management, KPI Management, Inventory Management, Payroll Management and much more. By using HR2eazy, your entire expenditure is wholly streamlined and thus providing you with complete freedom to concentrate on what you love, More Business. For more information, please visit www.hr2eazy.com

HR2eazy Payroll Software latest update – Timesheet Dashboard

HR2eazy has come up with new and integrated modules. Now you can control your office more than before. Since we understood about the need to improve modules and give new features to them in certain areas, we have come up with certain additions which would help you streamline the entire working process in your organization.

The new enhancements in the HR2eazy are

TIMESHEET DASHBOARD

RESIGNATION PROCESS

TIMESHEET DASHBOARD:

In our previous online timesheet calculator, there was scope for marking down the tasks completed by every employee in the office. This would allow managers and HR’s to view whether an employee has marked in the correct amount of working hours, but this does not allow oneself to show which employee is working on which project. So, to come up with a unique solution to identify this problem, we have added a dashboard which gives away the complete history of work credentials.

The timesheet dashboard consists of the following modules:

Task entry

Just by selecting the Client for which the project is being done, it gives you the complete details for every project without any confusions in the future. You can also add any tasks about the project so that each employee can be accounted for every work in the given project.

Project Entry

Every project has a unique ID which can lead to easy file searching capabilities in the future. In the Project Entry module, every intricate detail is being entered here like the project name, the project type, the manager involved in the project, the client’s name and the manager appointed from the client’s side. Even the project is allocated with a finite start and end date to ensure the project is completed on time.

For a streamlined flow, the status of the project is also given as whether it is still in progress, completed, kept on hold, canceled, etc. The health of the project is also indicated to give a better view of whether all the work involved in the project is going in the right direction or not. Even it has a radio button which gives out the activity of the project, whether the project is active or not. With all this information, now your company can do more and managers can control the entire working of the project and ensure projects to be completed on time.

Client Entry

The client entry holds the valuable information to contact the client because need may arise any time and right then if we do not have the contact information it would be difficult to trace them immediately. To avoid this, we have given every client detail and their projects so you could contact the clients as soon as possible and to eradicate the query immediately.

To avoid any confusions, we have created fields like industry type of the client, the phone and address of the client, their facsimile number, the country they belong to and also a radio button to mention whether the project is active or not. This would act as a client database so that at any instance you would be able to search for the client and have a meaningful session with them.

Resource Cost

Every project has a price in which the entire project has to be completed within the mentioned budget. Every individual employee would be allocated with a certain cost per day, which is mostly for 8 hours in most cases. This would give complete information about the contribution of the employee towards every project, and since it is integrated with the payroll, accurate payslips can be created.

RESIGNATION PROCESS

In this new enhancement in the resignation process, employees’ would now be able to apply for resignation and submit them along with the required papers to their concern managers along with the reason for resignation or retirement. After uploading the necessary information, managers have the control to accept or decline the resignation made by the employee. The last date or the notice period to be served would be mentioned in this module. This would empower employees’ to streamline the entire resignation process.

With these two enhancements, your workplace just got much better. Now, enjoy your workplace with ease with our HR2eazy software and understand the opportunities that might come your way because we help you with the entire HR administration in your office. HR2eazy is the most affordable and the most advanced payroll software in entire Malaysia, for more information, please do visit http://www.hr2eazy.com for more information.

 

What are the privileges of a diversified workforce in Malaysia?

Have you ever wondered how a company would work if everyone were on the same page, it should be an awesome workplace because every work performed would be moving in the right direction, and every task can be performed on time? When it comes to a workplace, it is imperative that the whole organization understands the need for their company and their managers.

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Think of an organization where everyone thinks coherently only about the product and nothing else; there would be no new ideas to generate after some period because the whole company would have stagnated out of ideas. For a company to be evolving in a gradual phase, there must be a lot of diversity to support the company. WIthout diversity, it would be like working with a machine and expecting it to think out of the box.

There are many other factors which support diversity in the workplace, and they are given below for better light on the topic.

Potential increase in productivity

When there is a diverse workforce, it means there is a diverse scope of ideas because there would be different solutions to every problem, it also increases the morale of the company. Even diversity in leadership would allow the company to follow new methods and adopt new technologies which would be a united advantage for the company.

A lot of creativity involved

There is scope for a lot of innovative talents in a heterogeneous workplace because it involves a variety of solutions for a single outcome. Every individual in the team would have a different capacity and a different approach to a solution, with thin in hands, the employees’ would have out of the box ideas for even the mainstream solutions.

The talent pool can handle any situation

With every employee having a uniform thought process, attending to different situations would be difficult and consumes a lot of time for them to complete because they would have to learn the subject and act on it. With a diverse team of individuals, the entire team attends to every task differently. So, even if a new problem arises, there are high possibilities for them to complete the work on time because they would attend the problem efficiently and bring out the solution on time.

Improves the organization culture

When there is a pool of candidates where the population consists of 90% of one culture and 10% from another, there are chances of discrimination among the 10% of candidates. When there is a diverse work culture, there would be no discrimination in the office because crowds come from various cultures. Even women would feel safer because they would never be targeted to belong to a culture and this improves the confidence of the whole company.

Diversity Improves the company’s brand and talent pool

When there is a diverse workforce belonging to a company, it also resonates on the public image of the company. This encourages the new candidates from different backgrounds to apply for the company because it would be considered as a more progressive organization.

Multi-linguist team

Every member of the team would have to speak in different languages for the other person to understand on how to complete the given job in a diverse work culture. When employees’ learn new languages, there is a high possibility os searching jobs inclined to the language. Employees’ will not feel left behind just because they did not know how to speak their language anymore and any foreign client’s explanation would be easily understood by the team to give the best approach.

No salary discrimination

Many companies pay higher for other country employees’ which is a complete let down when it comes to the residents of the same country in the organization. When there is a diverse workforce, every employee would be entitled to be paid the same. When there is no salary discrimination, every employee will put in the same hard work as the others, and the whole team can show a tremendous amount of effort to complete the given work.

HR2eazy is an HR payroll software which offers various features like Payroll Management, Recruitment Management, Training Management, Inventory Management and many more. At present, HR2eazy is the most affordable software in entire Malaysia to offer many modules so that companies can run their entire organization in a streamlined manner. For more information about HR2eazy, visit http://www.hr2eazy.com .

Questions to ask whether your friends at the office are toxic or not?

Every office needs to follow a balanced culture to maintain the progress of the company on a continuous scale. A toxic employer would be leading you in the wrong direction, not only that would make you feel sorry for being in the wrong place at the wrong time.

When employees disconnect from an organization, it is usually self-evident. They are not connected to their work; they wallow, waste time and have little or no interest in the values or vision of the organization.

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You can always spot an unhappy employee anywhere in the office just by looking at their face and by analyzing their choice of words. They mostly would not be connected to their work and would have no connections to the vision of the organization. An unhappy employee can be seen in taking part in many activities which would not benefit the growth of the company, rather can affect the productivity of the company, by involving in gossips, wasting time during work and spending more time in the cafeteria instead of work. Every company has the duty, which also involves their peers to take care of every employee so that they do not get stressed out or turn truly unmotivated towards the company.

Here are the influential symptoms that your office premises might be spreading toxicity in your office

Look out for gossipers.

Employees’ gossip over other employees’ or the management when there is nothing to talk about the company. This happens when there is less or too much of work given to the employees’’ if employees’ are asked to work other than their desired roles and when there is a negative environment in the premises, sometimes even conspire behind the managers and team leaders. This cannot be stopped if the environment is not politics friendly and the company adjusts to every hierarchy of the company allowing many employees’ to perform more than what was intended for.

Zero Communication

Employees’ are clueless when there is no communication between other employees and departments, even though meetings are made in the office. With employees’ not knowing what to do next, it causes lots of problems like no commitment to the job given, anxiety towards the job and many more issues.

It is always a blame game when employees’ are questioned about their inactivity in office, and this never ends well. Without proper communication, employees’ cannot be moving in the right direction which includes the vision of the organization causing great havoc. If employees’ are valued more, they would bring in more revenue than expected back to your company.

COMPETITION FROM THE INSIDE

There is nothing wrong with a growing and a healthy competition between the employees’. But sometimes, just because some employees’ want to outperform the other, you can make sure that the company is running in the wrong direction, promoting office politics which never allows you to be yourself. The moment you find out that the company and its employees’ would never allow you to grow, it signals that it is high time to move out of the company.

WHAT YOU CAN DO TO OVERCOME A TOXIC COMPANY

OBVIOUSLY MOVE OUT

Every employee has a moral code of ethics which can’t always be examined for limits. When you feel that the office does not allow you to work on your terms, it is best to move out of the company and look out for more opportunities elsewhere. Make sure the next company you are moving to has a good employee culture and does not have the traits of a toxic company. Make sure by viewing company websites, employee sites and reviews to get a better light of the company.

TAKE PERFORMANCE REVIEWS

To develop the collaboration and the to level the understanding of every representative, performance reviews must be made so that employees’ are aware of the company’s mission, allowing seamless productivity for your company.

BE MORE EMPATHETIC

The most prominent trait every employee should own is empathy. In a dislocated world these days, it is pretty easy to hurt an individual with our words and can be a total demotivator. By understanding your employee which includes their professional and personal problems, handle them with care so that they have more reasons to stay with the company and in turn, brings more productivity to you.

HR2eazy is a payroll software which helps you to gain a better insight towards your company through a comprehensive approach. HR2eazy is also the most affordable HR payroll software in entire Malaysia aimed to reduce functional HRMS costs and to bring out the best in organizations.

What all you can do with Attendance and Leave Management System

Every entrepreneur knows that employees’ are their strength to the company. Every employee plays a significant role because their work is divided and submitted together which creates a significant impact on the company. Like they say, every minute counts, every working business hour should be calculated accurately so that no employee is left with less credit as salary. With our expert management system, let us explain how to calculate all the working hours, not only for creating payrolls but also for running a successful enterprise. With HR2eazy, a global payroll software, let us explain how we calculate every minute so that you and your company is not left in the dark.

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Leave Management

Leaves are taken for many purposes. With our HR2eazy’s Leave Management software, apply for leaves to your higher authorities so that the transaction takes place smoothly. The managers complete control in rejecting and approving their leave requests upon submission. The advantage you have in our Leave Management is that there is no need for human interaction in between the transaction which would not allow managers to show partiality to their liked employees’ and to reject the leave proposals to their unlike ones.

Attendance Management

When it comes to attendance management software, rosters are set up clearly for the week or the month, so that the employees’ get to see their work schedule and work along with it. For some companies’ working on night shifts, if the company has proposed a shift allowance, just by adding onto our mainframe, the extra benefits are added to the system for accurate payrolls. For a company with different departments and different work schedules, every department is allocated with different frames of time, so that the work happens according to plan.

Permissions

Taking permissions from your office is never more convenient. WIth our HR2eazy Permissions module, you would be able to ask for sudden permissions from your workspace, and you could also enter the time required by the employee needed for approval. To add icing on the cake, you could also upload the documentation supporting your permission to exit from your office or also enter the reason for the same.

Extra Hours

Every extra hour made by your employees’ are also calculated with our software so that your employees’ are not underpaid. Just by logging in the time, you would be able to enter the extra hours made by employees for developing your company.

Apply for leave

HR2eazy allows its employees’ to apply for leaves like a professional. In this module, you can choose the type of holiday as paid or unpaid along with the reason for the same. More than that, you would be able to choose from a wide range of topics as a reason for leave. Even half-day leave permissions can be taken from this module in the morning or the evening and upload the documents pertaining to the absent request for approval.

Cancel Leave

Sometimes, the need to take leave just diminishes due to various reasons. Quickly you can reverse your request by just logging into this module and cancel the leave for which you have applied.

Leave Summary

Since the software is transparent like water, you would be able to view the history of every leave taken in this module for the specified month, week and the individual. With this data, you would be able to decide on accepting leaves for your employees’ or not. With this system, you could also see the hours made in by the employees’ and check whether the workflow is on track or not.

Leave Reimbursement

Reimburse your fellow workers with money for extra days made by them and also for many other reasons by just entering the date and the number of days put in by the employee can be seen.

Advanced Attendance Integration System

Now your employees’ do not have to punch in their data onto our software because our HR2eazy software is integrated into any attendance marking software. This saves much time so that they do not have to wait to log in to their device to mark their participation. Many systems like Biometrics, swipe machine, etc. are integrated for swift processing of attendance.

Timesheet Management

From olden days, till now, time management plays a very crucial role in every company because they only account for how many products to be manufactured in one day and also for the employees’ timesheet. So to do every calculation needed, there must be a dedicated timesheet to calculate every employees’ contribution towards the company. HR2eazy provides a timesheet to handle every work hours put in by your employees’ along with every early permission, leaves taken, extra hours put in by the employees’, etc. so that there is an equal distribution of money for both the employer and the employee.

Now you can see that we have thought in different angles so that you get to screen the attendance of every individual so that you run your company more efficiently with more transparency. Like this, we have different modules to cater to every need of an organization. We started this initiative keeping in mind of entrepreneurs mostly getting to focus on cash flow when they can concentrate on developing the company to another stage. Presently in Malaysia, HR2eazy provides the most competitive rate when it comes to HR and payroll processing. To know more, visit https://www.hr2eazy.com/leave-attendance.html

9 Best ways to engage your employees’ and cultivate work culture

Companies today are growing at a rapid pace with more and more knowledge entering everyone’s minds with the help of social media and many other kinds of stuff allowing employees’ enter a wide world of information. Having this, they are exposed to many ideas and situations where they understand the value of work and many other details. So it is imperative to grow a culture where employees’ are always engrossed in their work so that they do not leave the company and make sure more business enters the company. Let us explain you in different ways how you can keep your employees’ focused on their job rather than being unmotivated and not wanting to perform well for the company.

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Superior Employee Culture

Many small companies fail to provide an excellent employee experience. By providing a better experience for the employees, they would feel empowered, and a more mature environment will be present in the office premises. This promises efficient workflow, and more work can be covered since every employee of the company are on the same page. From recruitment to retirement, if a positive and a superior culture is being shared in the office, there definitely would be an advanced workforce ready to take on new challenges and shape the company to a whole new level.

If the company pays the employee more than they need, they will work more than they need to.

Define your vision

But sometimes, if you reward your employees’ even though they have not performed up to the level, it would send wrong signals that their performance was good and keep continuing performing that way.

Engage positive health and wellness

What would a company do if their employees’ are much obese and prone to many other diseases, definitely the work would never be performed on time? To keep your employees’ active, promote and engage them with healthy exercises so that they are also physically sharp and this lets them perform more than what was intended. Not only a health program must be implemented, but even the office cafeterias and other places must be free from dust and other disease-spreading bacteria.

Give the best orientation for newcomers

The most crucial procedure which needs to be followed for every newcomer to the company. Most of the companies focus on the employee, to begin with, their work and forget that they are a newcomer. If a good onboarding process is given to them, they would feel more than welcome and begin the job with a smile. When a newcomer comes to the office, make sure you introduce the entire team and make them feel more than welcome.

Have Fun

All work and no play makes Jack a dull boy. Who would want to lead a monotonous life of just going to the office and coming back home? Many startups have adopted the habit of having interactive games in the office once in a month. If that is the case, your employee would be focused on also having fun, making them concentrate when it comes to working.

Trust them, more than anyone

You might have heard that trusting someone can take you to places. Instead of micromanaging your employees, trusting their insights and other motives behind them would mean a world to every employee in the office. Allow them to do their job, and you would be able to notice the difference in the work happening in the office.

Give the complete blueprint

Most employees’ are demotivated because they do not know the scope of their profile, nor their role in the company. This gives them a bad intention because of the rigid infrastructure of the company. Instead, by giving them a clear idea about the company, their role and their future scope in the company, they would be very much motivated because it is reasonable for them to work if they were given the right reasons.

Encourage Volunteering

Always remember to give back something to the society. By encouraging your employees’ to volunteer, they also would get the satisfaction of interacting with different people and offering something to them.

Employee Recognition Programs

Recognition is the key to employee success. Most of the employees’ would never like working in a place where there is no recognition in the office. Always remember to recognize every performance and keep them engaged.

HR2eazy HR Payroll software aimed to reduce the HR work of every HR and also to reduce the functioning cost of every company. By using HR2eazy, your whole processing of HR duties would become very simplified, and with the help of automation, there is no need to worry about errors happening in the process or the payrolls.