What are the employee background checks that are followed in Malaysia?

It is never enough for an employer to make background checks whether the employee has all the existing experience or not. Malaysia always follows a strict Equal Employment Policy which allows companies to have a versatile workforce irrespective of their background.

If one is thinking to hire new employees’ for your company, there are many things to look for in an employee. One would never know what happened to their previous employer, have they ever gone to prison and other relevant details which could ruin the reputation of the company.

Since every company has different rules and requirements of their employees’, which are mostly based on their businesses, the background verification process is a rigorous one because there is a need for authenticable information about the applicant.

Moreover, it is not only researching whether the applicant is reliable at work, but the background checks are also sometimes intense where companies check for the conduct of the person and many other intricate details which would allow employers to understand whether the incoming person would be a cultural fit for the company.

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Education Degree Verification

Some work requirements involve skilled laboring such as in engineering, medicine, accounting and so on. Since these jobs hold technicality very much in their work involved, companies do ask for valid education certificates to authenticate the experience of the candidate.

Employment Verification

Gaps on your resume: Gaps either due to studies or you took out a whole year due to any diseases or other personal reasons. In any case, selection representatives over the globe have issues and regularly don’t waitlist competitors with gaps in their work experience. Consider the possibility that somebody was worn out and needed a break to revive. One must always analyze the resume and understand whether the reason for the gap is a valid one or not instead of rejecting the resume without a questioning session to the employee.

Matching abilities:

Companies hire employees’ based on the similar interests in the workplace. When the companies expect of a certain quality and found to be non-existential while background check, companies do not accept them. They are feeling the loss of a few aptitudes at work would not allow the employee to give their 100% and this implies enrollment specialists do not shortlist such candidates. On the off chance that an individual has many aptitudes, he can take in extra abilities required for the activity. Dismissing applicants in light of this is plain dumb.

 The absence of Industry Experience:

 Some administrators emphasize the recommended industry experience. This is to understand the previous experience of the employee and match them in a place that would be beneficiary for the company. However, selecting a candidate from another industry or a fresher bodes well, as it brings a new or alternate point of view and might utilize those prescribed procedures of another industry may help.

 Not the correct degree:

Certain occupations require certain sort of degree. A product specialist ought to have contemplated something identified with programming.  Applicants regularly get expelled from short recorded on the off chance that they do not have that particular degree.

 An excessive number of short employment:

Not having spent much time in one job makes HR bodies or selection representatives bit doubtful about a competitor’s soundness and their willingness to work for a more extended period.

Criminal Records Search

This mostly is not checked for the entering employees’ until it is mentioned about in the form or the resume. The criminal record search would allow the companies to understand the type of crime that has been committed by the individual. Companies can acknowledge some petty crimes and allow them to work for the company. Some individuals would have criminal records which would not allow them to work for companies.

Companies in Malaysia are searching Even some other records for a firm background check. Some industries require such records for the effective functioning of the organization. Some of them are Bankruptcy record Search, Passport validation for immigrants, Professional reference check, Motor vehicle record, and much more varying on the requirements of the companies procedures.

Malaysia also maintains a standard which does not involve any racial advantage or disadvantage in a company by setting up some norms to help the working community.

EEOC-Equal Employment Opportunity Commission

In all cases, make sure that you are treating everyone equally. It is illegal to check the background of applicants and employees when that decision is based on a person’s race, national origin, color, sex, religion, disability, genetic information (including family medical history). For example, asking only people of a particular race about their financial histories or criminal records is evidence of discrimination.

Malaysia Competition Commission

The Malaysia Competition Commission was founded in 2011 to enforce the competition act. It safeguards free and fair competition in commercial environments like private firms for the benefit of consumer welfare, improving the efficiency of the company and developing the economy of Malaysia to a better standard.

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Cybersecurity strategy for small businesses

Every business is unique in its way when it comes to its products and also its customer reach. Since most businesses run on computers, there are much cybersecurity threats to every business owner because it would be easier to break through a simple server and steal your inventions.

 cyber Security-HR2eazy

To avoid this, every business must have trained professionals on saving your company information from potential threats.

  •  Create a cybersecurity policy

Mostly new businesses do not concentrate on the cybersecurity because they consider it as an unwanted expense. By creating a cybersecurity law, you and your company can get trained in it and control your entire organization as a professional. Also, try attending programs for small businesses in your country to understand businesses with a 360-degree view.

  •  Make backup copies of your data

There might be many documents to maintain in the office, which if lost would hurt the company big time. To avoid these data loss, make a continuous backup of all the valid documents in the office. The best would be to make three individual backups because you would always have the other two.

  • Secure your wifi networks

There was a time when customers never trusted wifi because it would be easier to hack into and steal all the information. However, with today’s technology, with mobile phones and tablets on the rise, create a wifi network strong enough so that no one would be able to bypass its security.

  •  Limit employee access to data

The office environment which consists of the computer and the network along with it must be limited when it comes to access. Only the employees’ must be given access to the network because this would ensure no data loss and you would be able to track every data loss from any device.

  •  Have hard passwords

This is so basic. We all know that a secure password is like a platform ticket for data security. By creating complicated passwords, your network becomes tough to crack and allows no loss of data outside your office premises.

  •  Firewall security

Many companies are aware of the threats involved in the cyber world and understand the need for external firewall security. However, today, there is also need for internal firewall security which does not allow any breaches from any direction. Install firewall security even if employees’ do work from home.

  •  Try Cybersecurity Insurance

If your company focuses on creating products in computer networks, then it goes without saying that it would be best to hire insurance capable of understanding the need to protect every data in your company. By having cybersecurity insurance, your company has total freedom of using the office network without the worries of it being hacked.

  •  Have a mobile security plan too

Since many employees’ do own a mobile phone, it would be easier to access information from mobile phones itself. So, it would be better also to have a plan which supports cybersecurity even for mobile devices because this would not allow hackers to get into your data.

  •  Email security

Since most of the information is transferred through emails in the business world, they are also prone to cyber threats. A single virus mail can compromise your entire network security and allow data to be used by hackers.

  •  Make secure Payments

Most payments are made through online portals and gateways. Just by a single stroke, all the payments made could be compromised. Even though many banks have private portals for secure payments, it is imperative to have a reliable security system so that no payment leaves the company.

  •  Create multi-factor identification

Even a single security mistake made by you or your employee could collapse your entire data. By creating a multi-factor identification system, it becomes tough for hackers to access your data. Try to create more than two or three systems to authenticate your office information.

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How to manage work place stress

 When it comes to working in a company, a place where much handling takes place to meet due dates and other criteria, the workspace would turn to a stress space if not handled well. To control your environment, one must perform all their duties for a stress-free environment.

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Here are the below reasons that do cause problems in the office structure. Since everyone in the office is different, everyone should be given special care during communication, or else there are possibilities of you facing conflict in the office which would cause great misery.

CAUSES FOR STRESS

The level of pressure experienced relies upon the working of two defensive physiological components:

 Alarm Reaction

 At the point when faced with risk to our wellbeing, our first reaction is physiological excitement: our muscles contract and breathing and heart rate turn out to be faster. This serves us well when the risk is the proverbial bull in the field surging towards us. We either battle or escape. The present-day dangers tend to be more mental—for instance, unjustified verbal assault by a predominant at work. It is typically not socially worthy to act by “battle or on the other hand flight,” and an elective method for communicating the resultant enthusiastic and physical vitality is required.

 Adaptation

The second versatile system enables us to stop reacting when we discover that boosts in the earth are not anymore danger to our wellbeing. For instance, when we initially invest energy in a house close to trains, our reaction to trains plunging past is to be startled, as portrayed previously. After some time, our response decreases. If this procedure does not work, we would, in the end, fall from physical wear and tear, and mental depletion.

Stress are some things which are not discussed in the office because it relates to the spiritual self and people are mostly not comfortable to talk about their mental state to others. By not people addressing this, people handle stress at various levels which could cause problems in certain situations.

 Here are a few ideas which would help you out to cope stress in the office.

 Realize yourself

It is imperative to understand oneself their trigger points and their attitude towards problems. This is not to know how people would react to a situation, but to understand the entire office system and engage in a case where no problem comes in your way.

 Complete given work on time

Every company runs on a strict target and must be focused to achieve those every time. Managers would not be in a position to entertain you if the work has not been completed on time. Moreover, since managers are the handling committee, they would force you to finish the job on time.

 This would push you to your limits because you would feel like your manager would be annoying you every time to finish a job. There may be many distractions around us, but ensure that you complete your work on time, so the manager’s problem does not arise anymore.

 There are things beyond your control

You cannot expect a peaceful environment everywhere around you because that’s not how life is. There are some situations which could go out of hand, and one must be in a position to handle them. When these situations arise, think like a rational person and analyze things around you. This would allow you to view with a birds-eye view exhibiting a 360-degree view of every problem and this would let you give the best solution to the exact problem.

 Establish boundaries

Every person on this planet is bound to have certain limits where no one else would be allowed to enter their personal space. By establishing boundaries for your area, you stay on the bright side because no employee would want to get the wrong side of you.

 Don’t go for lesser salaries

A workplace is a place which pays you for the skills you own, and there is always a market value for every position in your area or state. If you worked for lesser salaries, it would give your mind a conflict of interest not allowing you to concentrate on your work continuously.

 We go for less paying jobs to sustain our lifestyle, but this would turn adverse upon hearing your friends pay for the same role. Always go for a company which pays you according to business standards so that you can concentrate on your work and not on the pay anymore.

 Control your multitasking abilities

Even though multitasking is said to be the way to cut time and do more work, it brings in inefficiency along with it. In today’s timeline, there is need to perform multiple tasks, but if you could focus on the work at the moment, you would be able to achieve with much accuracy.

 Talk to your friends

Friends are always there to help you in any situation. Just explain these to your friends, and you could expect an understandable explanation to all your problems. Even if you do not receive any solutions, only by exhibiting your pain would be able to remove the hatred from you.

 Have enough sleep and have food

This may sound simple as you read. However, these are the two main reasons which lead to many problems. By not having adequate sleep and food, you might be very vulnerable to problems and would tend to create issues out of thin air.

 Listen to music

This might be too consulting, but music does allow to calm your senses and give you a rebirth kind of phase when you listen to good music. This would be a game changer and would allow you to innovate in work rather than being less involved.

 Stay organized

Every work has the best method to solve queries. By analyzing every solution to the question, you could create a solution box which could handle most of the situations, instead of searching for the same answers you studied about earlier. This would save you much time because you would have answers to most of the questions beforehand.

 These are just a few methods to understand the stress and give a better solution to it. There are many other alternatives to cope up with this and lead a happier and focused life. One of the essential traits to avoid stress is to hold on patience because it only relieves you from any other pain in mind.

HR2eazy is a payroll software create to reduce the work pressure of the HR functionalities of every company. By using HR2eazy, you could streamline the HR processing of any company like Payroll Management, Inventory Management, Travel Management, Recruitment Management and so on and also allows your company to concentrate on more important matters like improving the business and much more.

Best budgeting structure for a company – To create an impact on the customers

Even though there are many companies which aim to produce different products and services, there must be a stable and liable budget structure which would be able to take care of all the financial costs to the company. WIthout having a final composition, it would be difficult to move forward because of most of the time without a definite structure; there could transfers which could not match the incoming cash flow.

 The company should also be ready to create a budget which would allow the company to see through the future with short-term and long-term goals. The budget also gives you clean access to records which provides a clear picture of the expenditure of the company.

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 STEP 1: DETERMINATION

 DECIDE ON WHAT YOU HAVE

Every business begins with the budget and the energy that can be added to develop a business. If your investments are going to be low or experimental, it would be better to set up a budget with the available resources.

 If you do believe that your business is going to be the next big thing every person on this planet would want for, there are all reasons enough to go for higher expenditure rate to prove what your intentions are made of.

 ANALYZE ON HOW MUCH YOU ARE GOING TO MAKE

 FIXED COSTS

The fixed cost section includes every cost incurred with expenses which should be accounted every month. This budget would give you a clear picture on the materials you need, the staffs required for the job, the required inventory for it like air conditioners, laptops, and so on like room rent if any and much more.

 This section must be given much preference because it is what mostly accounts for the 80% expenditure of the company in a single month.

 VARIABLE EXPENSES

Mostly the variable expenses would change every month due to different circumstances like commissions, advertising, transportation, printing costs, wages of employees’ and much more. By calculating these expenses accurately, you would be able to view the cash flow of the company.

 SINGLE TIME EXPENDITURE

These are the unforeseen expenses that must also be allocated in your budget. Some of the costs are damages to your equipment, new inventory expense and much more. If the financial credits are not maintained, it would be tough because you would need to arrange it all of a sudden.

 STAGE 2: CONTROL EVERY EXPENDITURE

 Track and prioritize your expenses

As your business begins, you must keep track of every payment made per month. With this calculation, you would be able to find the inconsistencies in your expenses like unwanted inventories or raw materials, need for new accessories and other essential costs so that there is no waste of money.

 Automate your calculations

With the help of technology, there are automated resources where every calculation needed to be made can be performed with the help of payroll software. By approaching this method, the possibility of errors to occur is very rare. This would allow you to focus more on improving the business rather than performing calculations, which sometimes is a time involving the process.

The second reason there is the need for a payroll software because when you are starting a business, you would have ailed for sources from banks or other savings. By tracking accurately, payments can be made in the right amounts without any extra payment. By using advanced payroll software, you can automate salary expenses, pay certain taxes and much more be providing more time by avoiding manual calculations.

HR2eazy is the most advanced and the most affordable payroll software in entire Malaysia aimed to reduce the work pressure of every HR function by creating comprehensive solutions. We provide you with modules like Recruitment Management, KPI Management, Inventory Management, Payroll Management and much more. By using HR2eazy, your entire expenditure is wholly streamlined and thus providing you with complete freedom to concentrate on what you love, More Business. For more information, please visit www.hr2eazy.com

HR2eazy Payroll Software latest update – Timesheet Dashboard

HR2eazy has come up with new and integrated modules. Now you can control your office more than before. Since we understood about the need to improve modules and give new features to them in certain areas, we have come up with certain additions which would help you streamline the entire working process in your organization.

The new enhancements in the HR2eazy are

TIMESHEET DASHBOARD

RESIGNATION PROCESS

TIMESHEET DASHBOARD:

In our previous online timesheet calculator, there was scope for marking down the tasks completed by every employee in the office. This would allow managers and HR’s to view whether an employee has marked in the correct amount of working hours, but this does not allow oneself to show which employee is working on which project. So, to come up with a unique solution to identify this problem, we have added a dashboard which gives away the complete history of work credentials.

The timesheet dashboard consists of the following modules:

Task entry

Just by selecting the Client for which the project is being done, it gives you the complete details for every project without any confusions in the future. You can also add any tasks about the project so that each employee can be accounted for every work in the given project.

Project Entry

Every project has a unique ID which can lead to easy file searching capabilities in the future. In the Project Entry module, every intricate detail is being entered here like the project name, the project type, the manager involved in the project, the client’s name and the manager appointed from the client’s side. Even the project is allocated with a finite start and end date to ensure the project is completed on time.

For a streamlined flow, the status of the project is also given as whether it is still in progress, completed, kept on hold, canceled, etc. The health of the project is also indicated to give a better view of whether all the work involved in the project is going in the right direction or not. Even it has a radio button which gives out the activity of the project, whether the project is active or not. With all this information, now your company can do more and managers can control the entire working of the project and ensure projects to be completed on time.

Client Entry

The client entry holds the valuable information to contact the client because need may arise any time and right then if we do not have the contact information it would be difficult to trace them immediately. To avoid this, we have given every client detail and their projects so you could contact the clients as soon as possible and to eradicate the query immediately.

To avoid any confusions, we have created fields like industry type of the client, the phone and address of the client, their facsimile number, the country they belong to and also a radio button to mention whether the project is active or not. This would act as a client database so that at any instance you would be able to search for the client and have a meaningful session with them.

Resource Cost

Every project has a price in which the entire project has to be completed within the mentioned budget. Every individual employee would be allocated with a certain cost per day, which is mostly for 8 hours in most cases. This would give complete information about the contribution of the employee towards every project, and since it is integrated with the payroll, accurate payslips can be created.

RESIGNATION PROCESS

In this new enhancement in the resignation process, employees’ would now be able to apply for resignation and submit them along with the required papers to their concern managers along with the reason for resignation or retirement. After uploading the necessary information, managers have the control to accept or decline the resignation made by the employee. The last date or the notice period to be served would be mentioned in this module. This would empower employees’ to streamline the entire resignation process.

With these two enhancements, your workplace just got much better. Now, enjoy your workplace with ease with our HR2eazy software and understand the opportunities that might come your way because we help you with the entire HR administration in your office. HR2eazy is the most affordable and the most advanced payroll software in entire Malaysia, for more information, please do visit http://www.hr2eazy.com for more information.

 

What are the privileges of a diversified workforce in Malaysia?

Have you ever wondered how a company would work if everyone were on the same page, it should be an awesome workplace because every work performed would be moving in the right direction, and every task can be performed on time? When it comes to a workplace, it is imperative that the whole organization understands the need for their company and their managers.

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Think of an organization where everyone thinks coherently only about the product and nothing else; there would be no new ideas to generate after some period because the whole company would have stagnated out of ideas. For a company to be evolving in a gradual phase, there must be a lot of diversity to support the company. WIthout diversity, it would be like working with a machine and expecting it to think out of the box.

There are many other factors which support diversity in the workplace, and they are given below for better light on the topic.

Potential increase in productivity

When there is a diverse workforce, it means there is a diverse scope of ideas because there would be different solutions to every problem, it also increases the morale of the company. Even diversity in leadership would allow the company to follow new methods and adopt new technologies which would be a united advantage for the company.

A lot of creativity involved

There is scope for a lot of innovative talents in a heterogeneous workplace because it involves a variety of solutions for a single outcome. Every individual in the team would have a different capacity and a different approach to a solution, with thin in hands, the employees’ would have out of the box ideas for even the mainstream solutions.

The talent pool can handle any situation

With every employee having a uniform thought process, attending to different situations would be difficult and consumes a lot of time for them to complete because they would have to learn the subject and act on it. With a diverse team of individuals, the entire team attends to every task differently. So, even if a new problem arises, there are high possibilities for them to complete the work on time because they would attend the problem efficiently and bring out the solution on time.

Improves the organization culture

When there is a pool of candidates where the population consists of 90% of one culture and 10% from another, there are chances of discrimination among the 10% of candidates. When there is a diverse work culture, there would be no discrimination in the office because crowds come from various cultures. Even women would feel safer because they would never be targeted to belong to a culture and this improves the confidence of the whole company.

Diversity Improves the company’s brand and talent pool

When there is a diverse workforce belonging to a company, it also resonates on the public image of the company. This encourages the new candidates from different backgrounds to apply for the company because it would be considered as a more progressive organization.

Multi-linguist team

Every member of the team would have to speak in different languages for the other person to understand on how to complete the given job in a diverse work culture. When employees’ learn new languages, there is a high possibility os searching jobs inclined to the language. Employees’ will not feel left behind just because they did not know how to speak their language anymore and any foreign client’s explanation would be easily understood by the team to give the best approach.

No salary discrimination

Many companies pay higher for other country employees’ which is a complete let down when it comes to the residents of the same country in the organization. When there is a diverse workforce, every employee would be entitled to be paid the same. When there is no salary discrimination, every employee will put in the same hard work as the others, and the whole team can show a tremendous amount of effort to complete the given work.

HR2eazy is an HR payroll software which offers various features like Payroll Management, Recruitment Management, Training Management, Inventory Management and many more. At present, HR2eazy is the most affordable software in entire Malaysia to offer many modules so that companies can run their entire organization in a streamlined manner. For more information about HR2eazy, visit http://www.hr2eazy.com .

Questions to ask whether your friends at the office are toxic or not?

Every office needs to follow a balanced culture to maintain the progress of the company on a continuous scale. A toxic employer would be leading you in the wrong direction, not only that would make you feel sorry for being in the wrong place at the wrong time.

When employees disconnect from an organization, it is usually self-evident. They are not connected to their work; they wallow, waste time and have little or no interest in the values or vision of the organization.

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You can always spot an unhappy employee anywhere in the office just by looking at their face and by analyzing their choice of words. They mostly would not be connected to their work and would have no connections to the vision of the organization. An unhappy employee can be seen in taking part in many activities which would not benefit the growth of the company, rather can affect the productivity of the company, by involving in gossips, wasting time during work and spending more time in the cafeteria instead of work. Every company has the duty, which also involves their peers to take care of every employee so that they do not get stressed out or turn truly unmotivated towards the company.

Here are the influential symptoms that your office premises might be spreading toxicity in your office

Look out for gossipers.

Employees’ gossip over other employees’ or the management when there is nothing to talk about the company. This happens when there is less or too much of work given to the employees’’ if employees’ are asked to work other than their desired roles and when there is a negative environment in the premises, sometimes even conspire behind the managers and team leaders. This cannot be stopped if the environment is not politics friendly and the company adjusts to every hierarchy of the company allowing many employees’ to perform more than what was intended for.

Zero Communication

Employees’ are clueless when there is no communication between other employees and departments, even though meetings are made in the office. With employees’ not knowing what to do next, it causes lots of problems like no commitment to the job given, anxiety towards the job and many more issues.

It is always a blame game when employees’ are questioned about their inactivity in office, and this never ends well. Without proper communication, employees’ cannot be moving in the right direction which includes the vision of the organization causing great havoc. If employees’ are valued more, they would bring in more revenue than expected back to your company.

COMPETITION FROM THE INSIDE

There is nothing wrong with a growing and a healthy competition between the employees’. But sometimes, just because some employees’ want to outperform the other, you can make sure that the company is running in the wrong direction, promoting office politics which never allows you to be yourself. The moment you find out that the company and its employees’ would never allow you to grow, it signals that it is high time to move out of the company.

WHAT YOU CAN DO TO OVERCOME A TOXIC COMPANY

OBVIOUSLY MOVE OUT

Every employee has a moral code of ethics which can’t always be examined for limits. When you feel that the office does not allow you to work on your terms, it is best to move out of the company and look out for more opportunities elsewhere. Make sure the next company you are moving to has a good employee culture and does not have the traits of a toxic company. Make sure by viewing company websites, employee sites and reviews to get a better light of the company.

TAKE PERFORMANCE REVIEWS

To develop the collaboration and the to level the understanding of every representative, performance reviews must be made so that employees’ are aware of the company’s mission, allowing seamless productivity for your company.

BE MORE EMPATHETIC

The most prominent trait every employee should own is empathy. In a dislocated world these days, it is pretty easy to hurt an individual with our words and can be a total demotivator. By understanding your employee which includes their professional and personal problems, handle them with care so that they have more reasons to stay with the company and in turn, brings more productivity to you.

HR2eazy is a payroll software which helps you to gain a better insight towards your company through a comprehensive approach. HR2eazy is also the most affordable HR payroll software in entire Malaysia aimed to reduce functional HRMS costs and to bring out the best in organizations.